When you compose a business letter, there are certain essential elements that you need to include in order for your letter to be effective. If you are writing a letter to a healthcare company, medical insurance company, or to any Medicare, Medicaid or other health-related company about any medical care, hospitalization, or insurance, there are key elements that you need to include in order for your letter to receive quick, proper attention and action.

Your letter will be effective if you are sure to include these important dates, times, facts or numbers:

1. Patient's name
2. Name of doctor, hospital, insurance or other important information
3. Date of Service (This is important to include-not only date of recent letters but date of service)
4. Your home address and mailing address.
5. Your email address and phone number
6. Account number , transaction number
7. Invoice Number
8. Contact name or number (on your part and their part).
9. Reason for writing.
10. Result that you want to achieve. (For example, you might write, "I want an immediate credit or refund of two hundred dollars).
11. Location of hospital or doctor or LOCATION where the service was done (sometimes lab work will be done at a different location than the doctor's address).
12. Specific reason for test or procedure.
13. Also, add CC --if you are sending copies to anyone else.


It is essential that all of these items (and possibly more) be included in any letter that you are writing to any health care service, company, hospital or medical service, including ambulance services.

Hope this helps you. In future articles, I am going to post links so that you can see some form letters for yourself. This should make things easier for you.